| Policy & Procedure Title: | Committee Admin Policies | ||||
| Date of Approval New Policy | Legacy Developed over many years | ||||
| Subsequent revision or Edit Dates: | Jan 2021 | May 25 | |||
Payments
All payments to be either (1) approved by committee prior to purchase with an invoice provided later to the Treasurer, or (2) approved subsequently with a receipt or invoice, or (3) be on the yearly approved Standing Orders Payments document.
Meeting minutes
Meeting minutes to be provided to members on request.
Copies of the minutes to be kept on Dropbox.
Document Storage
Current versions of all key documents to be stored electronically on Dropbox.
Meeting minutes and key correspondence to be stored on Dropbox.
Document Management to be conducted on Dropbox by one member of the committee who will maintain the Feltwest Inbox, Feltwest Current & Feltwest Archive granting and rescinding appropriate permissions as required.
Keys to Craft House
Key holders to be determined by situation. Key holders must be updated in the Alexander Park Craft House dashboard as needed but at least after each AGM.
The lock box located on the wall next to the door of our store contains all the keys to the admin, kitchen, and library cupboards. The code is 261. All keys are to be returned to the store after each use of Craft House.
Liability Insurance
Feltwest has public liability and volunteer insurance cover with Local Community Insurance Services (Policy number 53827855258). Renewal is due on 3 January. The policy is stored on Dropbox.
Reporting under Associations Act
The President or delegate is responsible for the lodgement of documents with Consumer Protection (Schedule 1, Item 6A).
